{ "_template": { "slug": "abstract-submission-form", "name": "Abstract and Speaker Submission Form", "version": 1, "specVersion": 1, "source": "https://www.regform.com/form-templates/abstract-submission-form" }, "form": { "title": "Abstract and Speaker Submission Form", "nav": { "mode": "free", "backLabel": "Back", "nextLabel": "Next", "submitLabel": "Submit Abstract", "showProgress": true, "validatePerStep": true }, "steps": [ { "id": "step-author", "title": "Presenting Author", "fields": [ { "id": "f-author-first", "key": "author_first", "type": "text", "label": "First Name", "required": true, "hidden": false, "options": [] }, { "id": "f-author-last", "key": "author_last", "type": "text", "label": "Last Name", "required": true, "hidden": false, "options": [] }, { "id": "f-author-email", "key": "author_email", "type": "email", "label": "Email Address", "required": true, "hidden": false, "options": [], "description": "All correspondence and the decision notice go to this address.", "placeholder": "name@example.com" }, { "id": "f-author-phone", "key": "author_phone", "type": "phone", "label": "Phone", "required": false, "hidden": false, "options": [], "placeholder": "+1 555 0100" }, { "id": "f-author-credentials", "key": "author_credentials", "type": "text", "label": "Credentials or Post Nominals", "required": false, "hidden": false, "options": [], "placeholder": "PhD, MD, CAE" }, { "id": "f-author-title", "key": "author_title", "type": "text", "label": "Job Title", "required": false, "hidden": false, "options": [] }, { "id": "f-author-org", "key": "author_org", "type": "text", "label": "Organization or Institution", "required": true, "hidden": false, "options": [] }, { "id": "f-author-bio", "key": "author_bio", "type": "textarea", "label": "Speaker Biography", "required": true, "hidden": false, "options": [], "description": "Up to 150 words. Used in the programme if your submission is accepted.", "placeholder": "Third person, as it should appear in print" }, { "id": "f-headshot-url", "key": "headshot_url", "type": "text", "label": "Headshot Link", "required": false, "hidden": false, "options": [], "description": "Link to a high resolution photo. There is no upload field, so host it somewhere reachable.", "placeholder": "https://" } ] }, { "id": "step-coauthors", "title": "Co Authors", "fields": [ { "id": "f-co-authors", "key": "co_authors", "type": "textarea", "label": "Co Authors", "required": false, "hidden": false, "options": [], "description": "Name, affiliation and order, one per line. Leave blank if there are none.", "placeholder": "Jane Okafor, University of Chicago\\nSam Reyes, Mercy Health" }, { "id": "f-co-author-consent", "key": "co_author_consent", "type": "checkbox", "label": "All listed co authors have agreed to this submission", "required": false, "hidden": false, "options": [] } ] }, { "id": "step-submission", "title": "Submission", "fields": [ { "id": "f-submission-title", "key": "submission_title", "type": "text", "label": "Presentation Title", "required": true, "hidden": false, "options": [], "description": "Plain text, no formatting. This is what appears in the programme." }, { "id": "f-format", "key": "format", "type": "radio", "label": "Presentation Format", "required": true, "hidden": false, "options": [ { "label": "Oral presentation", "value": "Oral presentation" }, { "label": "Poster", "value": "Poster" }, { "label": "Panel", "value": "Panel" }, { "label": "Workshop", "value": "Workshop" } ] }, { "id": "f-workshop-length", "key": "workshop_length", "type": "dropdown", "label": "Workshop Length", "required": false, "hidden": true, "options": [ { "label": "60 minutes", "value": "60 minutes" }, { "label": "90 minutes", "value": "90 minutes" }, { "label": "Half day", "value": "Half day" }, { "label": "Full day", "value": "Full day" } ], "multiple": false, "description": "Revealed for workshop proposals only." }, { "id": "f-panelists", "key": "panelists", "type": "textarea", "label": "Proposed Panelists", "required": false, "hidden": true, "options": [], "description": "Revealed for panel proposals only. Name and affiliation for each." }, { "id": "f-track", "key": "track", "type": "dropdown", "label": "Track", "required": true, "hidden": false, "options": [ { "label": "Research and evidence", "value": "Research and evidence" }, { "label": "Practice and case studies", "value": "Practice and case studies" }, { "label": "Policy and advocacy", "value": "Policy and advocacy" }, { "label": "Technology and innovation", "value": "Technology and innovation" }, { "label": "Leadership and workforce", "value": "Leadership and workforce" } ], "multiple": false, "description": "Determines which reviewers see this submission. Use your programme's own track names." }, { "id": "f-abstract-body", "key": "abstract_body", "type": "textarea", "label": "Abstract", "required": true, "hidden": false, "options": [], "description": "Up to 300 words. Submissions over the limit may be returned without review.", "placeholder": "Background, method, results and conclusion" }, { "id": "f-keywords", "key": "keywords", "type": "text", "label": "Keywords", "required": false, "hidden": false, "options": [], "description": "Three to five, comma separated. Used for programme indexing." }, { "id": "f-learning-objectives", "key": "learning_objectives", "type": "textarea", "label": "Learning Objectives", "required": false, "hidden": false, "options": [], "description": "What attendees will be able to do after this session. Required for accredited sessions.", "placeholder": "One per line" }, { "id": "f-supporting-url", "key": "supporting_url", "type": "text", "label": "Supporting Material Link", "required": false, "hidden": false, "options": [], "description": "Link to slides, a full paper or figures. Optional at submission.", "placeholder": "https://" } ] }, { "id": "step-disclosures", "title": "Disclosures", "fields": [ { "id": "f-previously-presented", "key": "previously_presented", "type": "radio", "label": "Has This Work Been Presented or Published Elsewhere", "required": true, "hidden": false, "options": [ { "label": "Yes", "value": "Yes" }, { "label": "No", "value": "No" } ] }, { "id": "f-prior-details", "key": "prior_details", "type": "textarea", "label": "Prior Presentation Details", "required": false, "hidden": true, "options": [], "description": "Where and when." }, { "id": "f-conflict", "key": "conflict", "type": "radio", "label": "Do Any Authors Have a Conflict of Interest to Declare", "required": true, "hidden": false, "options": [ { "label": "Yes", "value": "Yes" }, { "label": "No", "value": "No" } ] }, { "id": "f-conflict-details", "key": "conflict_details", "type": "textarea", "label": "Conflict of Interest Details", "required": false, "hidden": true, "options": [], "description": "Name the relationship and the entity for each author concerned." }, { "id": "f-commercial-support", "key": "commercial_support", "type": "radio", "label": "Was This Work Commercially Supported or Funded", "required": false, "hidden": false, "options": [ { "label": "Yes", "value": "Yes" }, { "label": "No", "value": "No" } ] }, { "id": "f-av-needs", "key": "av_needs", "type": "checkbox", "label": "Audio Visual Requirements", "required": false, "hidden": false, "options": [ { "label": "Projector and screen", "value": "Projector and screen" }, { "label": "Microphone", "value": "Microphone" }, { "label": "Internet access", "value": "Internet access" }, { "label": "Flip chart", "value": "Flip chart" }, { "label": "None beyond the standard setup", "value": "None beyond the standard setup" } ] } ] }, { "id": "step-consent", "title": "Agreement", "fields": [ { "id": "f-availability", "key": "availability", "type": "checkbox", "label": "Availability", "required": false, "hidden": false, "options": [ { "label": "Day 1", "value": "Day 1" }, { "label": "Day 2", "value": "Day 2" }, { "label": "Day 3", "value": "Day 3" }, { "label": "Any day", "value": "Any day" } ], "description": "Tick every date you could present if accepted." }, { "id": "f-terms", "key": "terms", "type": "legal", "label": "Submission Terms and Recording Release", "required": true, "hidden": false, "options": [], "legalMode": "text", "legalText": "

Replace this with your submission terms. Cover the presenting author's commitment to attend, the recording and distribution release, the handling of submitted material, and the decision timeline.

", "agreementLabel": "I agree on behalf of all authors" }, { "id": "f-attend-commitment", "key": "attend_commitment", "type": "checkbox", "label": "If accepted, the presenting author will register for and attend the event", "required": true, "hidden": false, "options": [] } ] } ], "theme": "light", "cookieNotice": { "enabled": true, "privacyPolicyUrl": "" }, "integrations": [ { "key": "confirmation_email", "enabled": true, "settings": { "bodyHtml": "

Your submission has been received and is queued for review. Your title, track and format are below. Decisions are sent to the presenting author at the address on this email.

", "includeCalendarLinks": false, "includeSessionIcsFile": false, "includeEventCalendarLink": false } } ], "notifications": { "emailOwnerOnSubmission": true }, "thankYouMessage": "Your abstract has been received and is queued for review. A confirmation with your title, track and the decision date is on its way.", "showLanguageSelector": false }, "rules": [ { "id": "rule-workshop-length", "actions": [ { "action": "show_field", "target": "workshop_length" }, { "action": "require_field", "target": "workshop_length" } ], "conditions": [ { "fact": "format", "value": "Workshop", "operator": "equal" } ], "logicType": "all", "description": "Workshop proposals need a length", "evaluationMode": "immediate" }, { "id": "rule-panelists", "actions": [ { "action": "show_field", "target": "panelists" }, { "action": "require_field", "target": "panelists" } ], "conditions": [ { "fact": "format", "value": "Panel", "operator": "equal" } ], "logicType": "all", "description": "Panel proposals need proposed panelists", "evaluationMode": "immediate" }, { "id": "rule-prior-details", "actions": [ { "action": "show_field", "target": "prior_details" }, { "action": "require_field", "target": "prior_details" } ], "conditions": [ { "fact": "previously_presented", "value": "Yes", "operator": "equal" } ], "logicType": "all", "description": "Ask where prior presentation happened", "evaluationMode": "immediate" }, { "id": "rule-conflict-details", "actions": [ { "action": "show_field", "target": "conflict_details" }, { "action": "require_field", "target": "conflict_details" } ], "conditions": [ { "fact": "conflict", "value": "Yes", "operator": "equal" } ], "logicType": "all", "description": "Declared conflicts must be detailed", "evaluationMode": "immediate" } ] }